Create QR codes for Airbnb guest WiFi, welcome books, house rules, local guides, reviews and direct booking pages.
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Test before printing. Use SVG for print artwork and PNG for everyday use.
A QR code in a short-let works best when it answers a question guests are likely to have at that point in the stay. One code can open a mobile-friendly house manual; separate codes can take guests straight to WiFi details or an appliance guide. Avoid making people hunt through a long document for an urgent instruction.
Start with a page you control and keep its address stable. Organise it into clear sections: arrival, using the property, nearby essentials and departure. QRCodeBarn creates free static QR codes for links and text, but does not host the guide or provide an editable redirect. A code pointing directly to a changing document will need replacing if its URL changes. If you use a redirect on your own domain, you can update the destination while keeping the printed address.
| Guest need | Useful information behind the code | Best moment to find it |
|---|---|---|
| Arrival | Address, access steps, parking limits and who to contact if entry fails. | Arrival message and entrance card. |
| Getting connected | Guest network name and password, or a WiFi QR code kept near the router. | Living room or welcome card. |
| Using the home | Heating, cooker, shower, bins, recycling and equipment-specific instructions. | Relevant room or digital house manual. |
| Exploring locally | Walks, shops, transport, pubs and restaurants, with opening times checked before each season. | Welcome guide or local guide card. |
| Leaving | Checkout time, key return, washing-up expectations and rubbish arrangements. | Kitchen or checkout reminder. |
Keep house rules clear, factual and proportionate. Explain quiet hours, smoking arrangements, pet rules and any areas guests should not enter. Put safety-critical details, such as emergency contacts and how to isolate utilities where appropriate, in printed information as well as online; a guest should not need a working connection to find essential guidance.
Place the house-manual code on a welcome card where guests naturally pause. Put a separate WiFi code near the router or on a small card by the main seating area. A code beside an unusual appliance can open its concise instructions, but label it with the appliance name and benefit, such as “Heating controls: setup guide”. This makes the destination clear before the camera opens it.
Use a limited, consistent visual style so guests recognise that the cards belong to the same property. Leave clear space around the QR pattern, use dark artwork on a light background and avoid placing a code behind glass glare. Laminate cards in kitchens and bathrooms where splashes or cleaning are likely, but avoid shiny pockets that reflect overhead lights. Secure each card so it cannot slide, curl or be mistaken for decoration.
Test at the actual room lighting and viewing distance after printing. Scan the finished, laminated card with more than one phone if possible, then check that the landing page is readable without pinching and zooming. Our QR code print-size guide explains practical sizing; the accessibility guide covers non-digital alternatives and readable labels.
A review request can link to a review page, but it should be a neutral invitation rather than a condition of the stay. Do not offer a discount, gift, refund or other benefit in exchange for a positive review, and do not ask only guests you expect to be pleased. Do not pressure guests or make the QR code appear to be a required checkout step. Check the current rules of the booking and review services you use before printing a request.
Where a booking platform expects guest communication and reviews to remain on its service, follow that policy. In particular, do not use an in-property code to steer a guest into an off-platform transaction or bypass a platform’s review process. A simple optional message such as “If you would like to share feedback, use your booking platform’s review page” keeps the choice with the guest. A separate direct-booking link should not interfere with an active platform reservation.
Share only information guests need. Do not put door codes, alarm codes, personal phone numbers or details about other guests on an unrestricted public page. If access instructions need to be private, send them through the channel used for the booking rather than relying on an unlisted URL: anyone who has the link can forward it. Remove old access details promptly after a stay and avoid collecting guest names or contact details through a simple guide unless there is a clear purpose and suitable privacy information.
For a guest-facing link, minimise tracking and do not embed advertising or request unnecessary permissions. If you link to third-party maps, booking services or review sites, those services have their own privacy practices. Review our privacy policy for general site information and keep your guest notice appropriate to the data you collect.
QR codes should add to a welcome pack, not replace essential written instructions. Print the WiFi network and password as a fallback, include an emergency contact, and provide a short direction to the online guide for information that can safely live there. Static QR codes do not expire, but a dead web page makes them unhelpful. Check destinations before a new season and after changing a document host, router or contact process.
QRCodeBarn does not supply scan analytics. If you use an owned web page and need campaign measurement, UTM parameters can identify visits in your own analytics setup. Do not treat a scan as proof of a guest’s identity or consent. A well-labelled code and useful guide matter more than counting every scan.
Yes. Point a static QR code to a mobile-friendly guide page with clear sections for arrival, appliances, local information and checkout. Keep its URL stable.
Avoid putting sensitive access details on an unrestricted page. A QR link can be forwarded, so send private entry information through an appropriate booking communication channel.
Do not offer a benefit in exchange for a review. Keep the request optional and neutral, and follow the booking and review platform rules that apply to your property.
Yes. Keep essential safety and access guidance, emergency contacts and WiFi details available in print for guests who cannot get online or prefer not to scan.