Airbnb Welcome Pack QR Codes

How to set up a QR welcome pack for your guests

Guests ask the same handful of questions on almost every stay: what is the WiFi password, where is the nearest decent pub, what time is checkout and what is there to do nearby. A framed sheet of QR codes answers all of them in one place, and it does not get coffee rings or go missing like a ring binder can. Here is a simple way to put one together in about ten minutes.

1. Gather your links first. Open a note on your phone and collect the web addresses you want to share: your online guidebook, house rules, your own booking website, a favourite pub and a page of local days out.
2. Fill in the form above. Type the property name, keep or change the badge and intro line, then paste each link into its row. Untick anything you do not need.
3. Rename the labels. Labels such as “Local Pub, Dog Friendly” or “Win a Weekend at The Barn” tell guests exactly what they will get, which makes them far more likely to scan.
4. Test on screen. Scan every code in the preview with your own phone before downloading.
5. Download and print. The PDF is the best choice for home printers and print shops. Use the PNG for sharing digitally and the SVG if you want to edit the design further.

What to put behind each code

• WiFi: this code contains your network name and password, so most phones offer to join with one tap. Always print the network name and password somewhere in the property too, for older phones and laptops.
• Guidebook: a single mobile-friendly page covering arrival, heating, hot water, appliances, bins and checkout. Hosting it on your own site, or in Google Docs or Notion, means you can update it at any time without reprinting.
• House rules: keep these short and friendly. Quiet hours, smoking, pets, parking and what to do with the keys are the essentials.
• Property website: encourage repeat guests to book direct next time. A small discount code on that page works well.
• Local pubs: a Google Maps list of your own recommendations is quick to make and opens straight into directions. Note which ones welcome dogs or serve food on Sundays.
• Things to do: walks, beaches, rainy day ideas and family attractions. A page you curate yourself is more useful than a generic tourist site.
• Custom codes: add a review link, a prize draw, a check-out form or an emergency contacts page. Keep door codes, alarm codes and key safe numbers off any public page.

Printing and framing tips

Print at 100% or “actual size” on plain A4, not “fit to page”, so the codes stay the size they were designed to be. Matt paper is better than gloss because it does not reflect overhead lights. If you frame the sheet, choose a frame with a non-reflective glazing or acrylic and hang it where people naturally pause: by the kettle, on the back of the front door or next to the router. Avoid spots in direct sunlight, which fades ink and causes glare. Once it is up, scan every code from where a guest would stand, ideally with both an iPhone and an Android phone. Our QR code size guide and testing checklist explain more.

A note on WiFi privacy

A WiFi QR code is not encrypted. Anyone who photographs the sheet can read the password from it, just as they could from a printed card. That is fine for a guest network, but it is a good reason to give guests a separate guest network rather than the one your own devices or smart home equipment use. Many routers have a guest network setting that keeps visitors away from your other devices. If you change the password between stays, remember to make a new sheet. The builder on this page runs entirely in your browser, so the password you type is never sent to QRCodeBarn. See our WiFi QR code guide for more on security types.

Frequently asked questions

Do guests need an app to scan the codes?

No. The camera app on almost every iPhone and Android phone made in the last few years reads QR codes. Point the camera at the code and tap the link or the join network prompt that appears.

Will the WiFi code still work if I change my password?

No. The network name and password are stored inside the code itself, so a new password means a new code. Change the details in the form, download the sheet again and replace the print.

Is my WiFi password sent to QRCodeBarn?

No. The sheet is built entirely in your browser. Your network name, password and links are not uploaded, stored or logged by QRCodeBarn.

How big should each QR code be on the sheet?

For a sheet read at arm's length, around 3 cm across is the practical minimum. With up to six codes on A4 this builder makes each code a little over 3 cm across, which scans comfortably from 30 to 50 cm away.

Can I change a link after the sheet is printed?

Not with the code itself, because these are static codes. The easy fix is to point the code at a page you control, such as a guidebook page on your own website, and update that page instead of reprinting.

Can I use this for a B&B, cottage or caravan?

Yes. The labels and links are fully editable, so the same sheet works for holiday cottages, glamping sites, caravans, guest houses, serviced apartments and spare rooms.

Looking for a single sign instead? Try the QR Code Template Builder, browse more templates or read our guide to QR codes for holiday cottages.